HOA general assembly: quorum, voting and minutes
How to lawfully run a homeowner association general assembly: notice, quorum, majorities, minutes and publishing resolutions.
The general assembly is the supreme body of the homeowner association. Law 196/2018 details notice, agenda, quorum and majority types depending on the decision (operating expenses vs. investments / material changes).
Notice must be sent in advance with a clear agenda. Missing agenda items or failing quorum can void resolutions. Minutes are signed at the meeting; attendance lists and proxies are attached.
After adoption, resolutions must be communicated to owners (physical or digital noticeboard, email, portal). Transparency reduces conflict and speeds implementation — from the repair fund to changing the administrator.
In 2026, more associations combine in-person meetings with digitally prepared materials: budgets by category, tender offers, ticket history. The committee arrives with data, not impressions.
Practical tip: archive the notice, minutes and annexes in an electronic stairwell folder accessible to the president and committee. At the next assembly or an audit, you have the full history in seconds.